Data Transfer Requirements

Program Requirements

Once does not create student accounts, so students are not given usernames or passwords. Only instructors maintain accounts with Once. In order to initiate Once, we require this data:


  • First name

  • Last name

  • Grade

  • School name

  • District-based/school-based ID


  • First name

  • Last name

  • School-based email address

We prefer to receive, but do not require, district-administered BOY, MOY, EOY benchmark assessment data to analyze in conjunction with data created in Once. All PII and student-assessment data should be transferred to Once via secure channels (Google Drive or Dropbox links that we provide). Please do not email or text data.

Research Requirements

If a district is participating in a research study with a third-party researcher (optional), the third-party researcher may require additional demographic information about students. That data is securely sent directly to the researchers, not to Once.

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