Planning Guide

The Once team is ready to help you think through the timeline, personnel, space, and scheduling questions that your schools must answer to implement the Once program.

Launch Plan

Month	Action
March	MOY data analysis for existing districts District Planning Meeting to decide number of schools and related details necessary for quote District invites schools to participate in Once Once presents to invited principals School visits for new school leaders to existing Once schools
April	Principals opt in to Once for upcoming school year Principal roundtable with existing and new schools who will use Once in upcoming school year
May	Principals identify staff to provide Once instruction, create preliminary schedules Finalize school and student numbers for Once quote
June	Schedule training and launch date
July	Receive PO from district Principal onboarding
August	Principal onboarding Finalize instructor and coach assignments Classroom teacher orientation On-site instructor training
September	Student selection On-site training
October	First quarter review

Planning Questions

Students

Key Questions	Once Suggestions	Notes
How many schools?
How many students in each school?	Minimum ratio of 1 instructor to 10 students (15 minutes of 1:1 instruction per student)
What grade(s)?	Pre-K / K: Tier I or intervention; Gr. 1, 2 intervention.
How will they be selected?	If by diagnostic, when is diagnostic administered?

Instructors

Key Questions	Once Suggestions	Notes
What are their current roles?	Any role other than lead classroom teacher is fine.
How many hours a day will be dedicated to Once?	At least 3 hours so they can see at least 10 students (with time for transitions between them).
What will they do during the other hours?
What responsibilities did they have previously that they are giving up?	It is critical that we are explicit about these trade-offs.
Will someone else be covering that responsibility for them now?
Will they get pulled for other roles (ie. substitute teaching)?	They should be protected from substitute teaching.
Who manages them day to day? Who will be the Once point of contact?	Not the principal.
Do they have experience teaching reading?	They do not need experience teaching reading.

Schedule

Key Questions	Once Suggestions	Notes
Does the schedule allow students to receive 5 days of instruction/week?
Should students be pulled for Once at the same time every day? If so, will the student miss the same subject every day?	Consider the daily classroom schedule.

Location

Key Questions	Once Suggestions	Notes
Where should instruction take place?	Somewhere quiet, could be back of classroom.

Assessment / Research

Key Questions	Once Suggestions	Notes
What benchmark assessment does the district use (BOY, EOY)
Who, if anyone, will be conducting research?