School, Instructor, and Student Tables

The school, instructor, and student tables provide up-to-date information about the Once program and progress made in it. The tables are divided into columns, which are explained below.

School and Instructor Tables

• School Name

  • The names of schools in the district that are delivering Once

• Licenses (school table) or Instructor (instructor table)

  • School table: this columns has the number of licenses purchased for that school.

  • Instructor table: this column lists the names of all of the Once instructors in the district.

• Students

  • The number of students at the school receiving Once instruction.

• Average EOYP (End-of-Year Prediction)

  • This is our prediction of what cycle students will be on when the school year ends. For the school table, it will show the average of all the students participating in Once. For the instructor table, it will show the average of all the students of each instructor. The average EOYP is based on students' current progress and pace. Students who have made it through Cycle 84 have covered all kindergarten reading skills and will be fully prepared for first-grade reading content. For students to remain on track for EOYP, they must receive Once instruction at consistent rates, maintain good oral-reading frequency (ORF) scores, and their instructors must have good attendance at coaching meetings.

• 30 SER w/no student absences

  • The percent of instructional sessions that took place over the prior 30 school days, excluding days when students were absent. This metric is helpful for understanding whether recent session execution would be significantly higher if student school attendance improved.

• SER w/no student absences

  • The percent of instructional sessions that took place during the given academic year (or during a filtered date range), excluding days when students were absent. This metric is helpful for understanding whether recent session execution would be significantly higher if student school attendance improved.

• 30 SER w/no student and instructor absences

  • The percent of instructional sessions that took place over the prior 30 school days, excluding days when students or the instructor was absent. This metric is helpful for understanding whether recent session execution would be significantly higher if student and instructor school attendance improved.

• SER w/no student and instructor absences

  • The percent of instructional sessions that took place during the given academic year (or during a filtered date range), excluding days when students or the instructor was absent. This metric is helpful for understanding whether recent session execution would be significantly higher if student and instructor school attendance improved.

• 30 Day Session Execution

  • The percent of scheduled sessions that were held over the prior 30 school days. Comparing this 30-day metric to overall session execution shows whether the recent trend is improving or declining.

• Session Execution

  • The percent of scheduled sessions that were held. This shows how many days of instruction happen out of the total days of instruction scheduled. Because student progress is maximized through repetition and daily practice, the goal is to have a high percentage for session execution.

• Coaching Meetings

  • The percent of coaching meetings that instructors attended. These 30-minute, weekly coaching meetings prepare instructors to deliver instruction as effectively as possible, and instructors’ consistent attendance at these meetings is vital to the success of the program.

• Cyc/Ses

  • The average number of cycles students cover per session

• ORF

  • Oral Reading Fluency: this is the percent of words that students read correctly from unfamiliar passages. From the time that students reach Cycle 15, they routinely read new passages independently in Story Reading tasks. We measure and track the percent of words read correctly in order to assess student progress and support instructors with identifying trends, recognizing student points of progress for them to praise, and making pacing adjustments if needed.

• Avg Minutes

  • The average duration in minutes of instructional sessions. Sessions lasting 13 or more minutes on average allow for an effective amount of student practice each day. If the average falls below 13 minutes, it can lead to a decrease in students’ EOYP.

Student Table

• School Name

• Current Instructor

• Student Name

• Start

  • The date the student had their first session with Once

• Current

  • The student’s current Cycle number

• EOYP

  • This is our prediction of what cycle a student will be on when the school year ends. It is based on their current progress and pace. Students who have made it through Cycle 84 have covered all kindergarten reading skills and will be fully prepared for first-grade reading content. For a student to remain on track for EOYP, they must receive Once instruction at consistent rates, maintain good oral-reading frequency (ORF) scores, and their instructors must have good attendance at coaching meetings.

• 30 Day Session Execution

  • The percent of scheduled sessions that were held over the prior 30 school days. Comparing this 30-day metric to overall session execution shows whether the recent trend is improving or declining.

• Session Execution

  • The percent of scheduled sessions that were held. This shows how many days of instruction happen out of the total days of instruction scheduled. Because student progress is maximized through repetition and daily practice, the goal is to have a high percentage for session execution.

• Cyc/Ses

  • The average number of cycles a student covers per session

• ORF

  • Oral Reading Fluency: this is the percent of words that students read correctly from unfamiliar passages. From the time that students reach Cycle 15, they routinely read new passages independently in Story Reading tasks. We measure and track the percent of words read correctly to assess student progress and support instructors with identifying trends, recognizing student points of progress for them to praise, and making pacing adjustments if needed.

• Avg Minutes

  • The average duration in minutes of instructional sessions. Sessions lasting 13 or more minutes on average allow for an effective amount of student practice each day. If the average falls below 13 minutes, it can lead to a decrease in students’ EOYP.

• Sessions Remaining

  • The number of scheduled sessions remaining in the school year

• Sessions

  • The number of sessions that have occurred

Data Table Examples

Below are examples of the three types of tables with columns as described above. Some of the columns do not have data entered yet, but after the first few weeks of school, data would be present for every column.

Example of School Data Table

Example of Instructor Data Table

Example of Student Data Table